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The product
2 min read 2 weeks ago

Planned Pricing Model

According to Hubspot, “so much about SaaS product’ success hinges on a smart pricing model. Given this, developing a well-thought-out pricing plan is extremely important. Customers might opt-out of their subscription if they feel your prices are too high, but you also need to charge enough to keep your company afloat.” Planned has zero cost to try the platform and here’s why! Planned has two different account opportunities: Basic account and Enterprise account. Our basic account allows users to login to the platform and begin their Planned journey for FREE. While the enterprise account has three main added benefits that our users can choose to pay for individually. The benefits of each can be found below and listed on our website. The differences between the two Planned accounts. Our pricing model is simple with no hidden fees or easy-to-miss fine print: we charge a 3% processing fee for every booking. So there’s absolutely no cost to trying out the platform for any event you’re planning- we’ll simply charge 3% if you find your supplier and book through us. In addition to the 3%, the Enterprise account is broken down into three components: Single Sign On (SSO), Preferred Suppliers, and Customized Spending Reports. Here’s an explanation of what each of these mean: SSO: A verification method that enables users to securely authenticate with multiple applications and websites by using one set of credentials. By logging into your company’s servers, you will be able to access Planned without having to enter a username/password. Preferred Suppliers: Allow us to onboard your preferred suppliers and have them displayed within the marketplace. If you have preferred rates with those suppliers, we will honor those rates. Let Planned be your centralized tool to generate company-wide savings by putting your preferred suppliers in front of the users Customized Spending Reports: Leverage our reporting capabilities and let us display the information you need! Since payments are now through Planned, we can pull all the most relevant information to allow you to make more informed financial forecasts and budgeting decisions. The reason for these three components is because we want to allow our users to have the freedom to pay for the benefits they prefer and avoid paying extra for features that do not apply to their event planning needs. We’ll let other companies handle charging upfront costs of over $25,000 or $595 per month, and leave the fair pricing model to Planned. Planned likes to keep everything streamlined and simple. So when it comes to using the platform and pricing, we’ve upheld those values. If you’re interested in opening an account, book a demo today and let’s talk!

Event tips
4 min read 3 weeks ago

Celebrate in New York

With a population over 8 million people, New York knows how to celebrate! There is never a dull moment across all five boroughs and now is the perfect time to host an incredible corporate event that your guests will be reminiscing about for the rest of the year. New York City is coming back full-swing, and our catering partners are READY to help you celebrate! Whether you’re hosting a small team event to celebrate a new product launch, or a large company-wide event to celebrate returning to the office, our partners focus on every little detail so you don’t have to. RSVP RSVP beautifully serves their food because ever guest eats with their eyes first. RSVP Events is a boutique event catering and staffing company based in New York City and founded by Renee Kehinde. Their expertise lies in high quality hors d’oeuvre catering and bar services, and as you can see in the images, they have really mastered the hors d’ouvres part! RSVP always goes above and beyond for clients and ensures that all their needs are met so every event runs smoothly. Not only are they able to exceed your expectations with food and beverages but they are also about to provide the credentials that your venue may requires, including Liquor License, Certificates of Insurance, and permits. “Coordinating a successful event is hard work, so allow our team to do the heavy lifting for you.” Catering is all in the details, and RSVP doesn’t miss a beat. JPO Concepts If you’re looking for a more family-style approach, JPO Concepts has you covered. JPO Concepts is a New York City based events and hospitality company. The company offers a wide range of event services from off-premise catering produced in their midtown Manhattan commissary kitchen to a la carte production and planning services. JPO is a privately owned company that is proud to breathe new life and creativity into an all too often conventional industry. Their original and exciting approach to events allows our clients to continue to expect nothing but the best from JPO! They are truly experts in the industry that can always be relied on. JPO Concepts knows how to make food simple yet incredibly delicious. Ryan Brown Ryan Brown has perfected the simple grab-and-go hors d’oeuvre. Ryan Brown Catering is a full service event catering company based in Brooklyn. Specializing in farm-to-table new American cuisine made from the best available locally sourced ingredients, Ryan Brown is a preferred caterer at premier event venues throughout New York City and Connecticut. Their farm-to-table approach guarantees that their dishes all taste incredible and fresh. There’s no better way to leave your guests raving about your event than by having Ryan Brown Catering be a part of it. “We believe that conservation is not only important for the earth and our community, but can lead to some amazing eating experiences!” For all things dessert, Ryan Brown knows how to please your guests. If you’re planning a corporate event in New York, then join Planned and discover our incredibly talented partners in New York who can help cover all your food…

Event tips
3 min 4 weeks ago

For Your Team

According to Forbes, there are clear benefits to having a strong, unified company culture underlying your business’s operations. Those culture benefits include: contributing to the values of your company, increasing better talent retention, and adding to brand identity. The Society for Human Resource Management shared, “When an organization has a strong culture, three things happen: Employees know how top management wants them to respond to any situation, employees believe that the expected response is the proper one, and employees know that they will be rewarded for demonstrating the organization’s values.” September is just around the corner, and a lot of companies will be welcoming new hires or reopening their office buildings to their teams, so it’s time to start planning for those exciting days ahead! Here is some team building event inspiration from our marketplace! Office Improv Bring your team closer through laughter. There is no better way to bond as a team than going outside of your comfort zone and sharing some laughs. Our improv partners offer 1–3 hour workshops to help your team build camaraderie, develop communication skills, have fun, and get to know each other better. They get to understand your company and what your team needs so they can design each workshop specific to your goals. Food Truck Extravaganza Our marketplace is filled with food trucks of all cuisines. Welcome everyone back to the office by hiring some of our food truck partners so everyone can enjoy an outdoor lunch together. With a variety of cuisines and dishes, everyone will find their ideal lunch meal! With great conversations, warm weather, and excitement in the air, this is the perfect way to kick off a return to the office. Team Axe Throwing Have some drinks, do some target practice, all in the name of relieving stress. It’s not everyday that you and your colleagues can bond over target practice, let alone with axes. Axe throwing is a fun and entertaining way to get to know your coworkers outside of the office and promote team bonding. Not to mention, axe throwing seems to be a great way to relieve stress. Team Bonding Comedy Show A comedy show about your company will really enhance the team camaraderie. Get your company together for a private comedy show! Our partners know how to host professional, engaging, and mood-boosting comedy shows for clients in all industries! Regardless of the size of your team they will write a personalized show that will lighten the mood and bring everyone closer. Let Planned reconnect your company, one event at a time. Book a demo and discover what your next team event could be, because with Planned the possibilities will seem endless!

The product
3 min read 4 weeks ago

Marketplace Categories

Planned has created an event planning platform that completely transforms the event industry. Its intuitive features and helpful filters allows the user to quickly discover the exact type of suppliers that they need for their event. The marketplace is filled with over 20,000 unique venues and highly talented vendors to enable clients across North America to host memorable and unique events. One big piece of the Planned marketplace is the different categorization of the suppliers. Creating categories within a marketplace promotes efficiency; rather than endlessly searching on Google, users can quickly choose a category that they are looking for, use the filters within that category, and almost instantly have access to what they are looking for. The categories we’ve chosen to include in our marketplace are: Venues, Experiences, Gifts, Speakers, Food & beverage, Equipment & decor, AV, Photo & video, Staffing, and Transport. However, these categories were not blindly chosen. After having hundreds of conversations with professional event planners in Los Angeles, Vancouver, Toronto, New York, and other major cities, we deduced that these categories are the essential components to any successful corporate event. Using the category bar to browse through the Speakers. The breakdown of each category is as follows: Venues: This should go without saying, but every in-person and hybrid event needs an on-site location. Experiences: This category allows users to browse entertainment, team building opportunities, virtual experiences, and any other forms of activities for their event. Gifts: Within the corporate event planning industry, sending gifts to leaders, clients, and employees plays a large role in expressing gratuity. Speakers: It’s very common for enterprises to enjoy hiring keynotes speakers to share insight and advice on business leadership, motivation, health & wellness, and other important topics. Food & beverage: Oftentimes, over 30% of the budget for an event is dedicated to food and beverages. Equipment & decor: To make a good first impression, it’s important to prioritize the little details of any event, whether it’s a flower wall, vintage furniture, or hand-printed name cards. AV: When hosting a conference, meeting, live music, or similar events, it’s crucial to ensure that the audio and visual components are handled properly and of high quality. Photo & video: It’s always nice to capture the event by hiring a professional photographer or renting a photobooth for the guests’ entertainment, so everyone can look back at these memorable events. Staffing: Hosting an event that runs smoothly requires all hands on deck. Staffing allows for the host to ensure the bar runs efficiently, creative branded designs are on display, and the EMCEE keeps the crowd entertained. Transport: Whether a company is hosting a retreat or trying to impress a potential client, transportation to and from the event is essential.

The team
4 min read 1 month ago

More Collaborative

The best product managers are visionaries who can creatively problem solve. They help guide the success of a product and lead the cross-functional team that is responsible for improving it. This is an important organizational role — especially in technology companies. Over the past year the Planned platform has been re-invented from the ground up. It’s all about understanding the user needs and ensuring an intuitive and seamless experience. As the pandemic recedes and social restrictions are being removed globally, we’re continuing to see the results of our hard work through the events that our clients are booking. You’re probably thinking that building a product to entirely streamline a process that is seen as having many inefficiencies must be challenging. It is exactly that, especially when one considers that our goal of completely transforming the event planning industry is a moving target due to constant changes in market trends and a large desire for innovation from our users. Among the talent-density at Planned is Gabriella Hachem, our Product Manager. Gabriella joined the Planned team in September 2020 and has overseen all aspects of continuous improvement of Planned’s platform and user experience. “Some people thought it was a bit odd to join a startup in the events industry during a pandemic, but I really believe in the product and team.” Since joining the team, Gabriella has assisted in restructuring the product process, talking with clients to understand the needs of our users, set both short and long term goals for the product, and overall contributed to the passion and desire to innovate on the team. Gabriella graduated from McGill University in 2017 with a Bachelor’s degree in Marketing and a minor in Entrepreneurship. After graduating, she pursued a position as a UX Designer then a Product Manager at a startup based in Montreal that focused on conversational AI for ecommerce. This was when her passion for product management began. “Product management isn’t a career that you learn about in school. I had no idea this job existed and what it entailed.” Her interest in product management grew as she learned more about product development and spoke with product leaders around her. She says, “To me, the most inspiring and fun parts of the role revolve around solving user problems, wireframing, and looking for patterns in the data.” Some of Gabriella’s favorite Lebanese dishes. In her day to day role at Planned, Gabriella focuses primarily on: sketching and laying out ideas for features or iterations, breaking down user problems to discuss with the team, and meetings with various stakeholders, as well as testing new features that the team has pushed that week and debugging or prioritizing new bugs that may come up. When she isn’t focusing on the product, she likes watching The Office,eating Lebanese and Italian food, and socializing with friends. Her passion for the product and our users has helped in transforming our product entirely. She shared, “The product itself has grown significantly and I’m proud of the team for what we’ve accomplished with the challenges of the pandemic,”she says. “The biggest hurdle we’ve overcome, in my…

The product
2 min read 1 month ago

The Overview

Planned is a platform designed to connect corporate event planners with suppliers across North America. The marketplace is filled with over 20,000 unique venues and highly talented vendors, which planners can browse and filter through, to find the perfect match for their events. The marketplace spans across a variety of categories such as food and beverage, staffing, venues, experiences, speakers, equipment and decor, and so much more. The platform also enables planners to converse with suppliers, share documents such as quotes and invoices, make payments, and track spending, all in one place.  The Planned marketplace, filled with various categories, like venues, experiences, transport, staffing, etc.  The platform has been used by companies all across North America, to celebrate product launches, employee training sessions, holiday celebrations, client meetings, and every event in between. By speaking with clients throughout the product development process and channeling client feedback, Planned has been able to confidently address the stresses of endless Google searches, disorganized email chains, muddled budget tracking, and other common frustrations faced by event planners.  The ‘My Events’ dashboard that consolidates all of your upcoming and past events.  Planned is an intuitive platform that empowers corporate event planners with greater efficiencies and cost-saving opportunities. It’s a platform that is revolutionizing the event industry. If you’d like to learn more about Planned, see how to unlock lower rates, and bring your team together, one event at a time, then book a demo today. 

Event tips
3 min read 2 months ago

Meet in Montreal

As the second most-populous city in Canada and largest in Québec, Montréal has the highest number of restaurants per capita which makes for an incredible location for corporate events. With its historic architecture and laid-back atmosphere, it’s no wonder this metropolis on the Saint Lawrence River ranks as the number one host city for international events in North America. Among Montréal’s claims to prominence are as the birthplace of the world-famous Cirque de Soleil, host city of the 1976 Olympic Games, and home to Expo ’67, often cited as one of the best World Exhibitions of the 20th century. We’ve been proud to call Montréal our hometown since Planned’s founding in 2017. Take it from us that the city of “Concordia Salus” (salvation through harmony) and its venues will surpass your guests’ expectations. Golf Exécutif Montréal This venue has taken traditional respects of a golf club and modernized it. With a number of facilities like a 9-hole golf course, practice grounds, driving range and golf simulators, this venue delivers an exceptional experience for those that appreciate refinement and class, which can be used for many kinds of activities and events, both during and outside the golf season. Au Sommet Place Ville-Marie and Restaurant Les Enfants Terribles Reflecting current architectural trends, you will enjoy breathtaking views of Montreal from this fully glazed venue. Gypsy Kitchen and Bar With its Californian design, this venue invites you to stop your trip in a cozy yet soothing ambiance. A perfectly balanced mix of wood and concrete blends with plants and natural textiles in order to create a comfortable space. It’s a paradise for digital nomads and for local and eco-friendly food lovers. Bord’Elle Imagine entering a venue that has three distinct spaces inspired by the 1920s that will make you feel as if you have traveled back to a time of great prestige. Every space was carefully designed to bring an air of exclusivity and a definitive sense of sophistication. Enjoying the beautiful venues in Montreal is easy when you use our marketplace to discover all that they have to offer, from amenities like sound systems, furniture, display screens, and natural light, and facilities like loading docks, storage space, and wheelchair accessibility. Take comfort in knowing that these Planned venues will enhance your event. Discover our Montreal venues now!

Event tips
2 min read 2 months ago

New Stop, Vancouver

It’s no secret that British Columbia in the summer is unbeatable. With everyone out and about, walking, running, swimming, roller skating, and everything in between, the vibes make for a great four months of sunshine. Our marketplace is filled with venues in Vancouver that will make your summer events unforgettable and surrounded by British Columbia’s natural beauty. Magic Yacht Charters With the largest and finest fleet of charter yachts in BC, Magic Yacht Charters has two decades of experience. “Rain, snow, or shine, our yachts are always a good time.” “Somewhere tropical or one of the social spaces on our yachts? Cozy up on our sofas in our recently renovated yachts.” Polygon Gallery The Polygon Gallery’s distinctive architecture is prominent along the North Vancouver harbour front, appearing as a singular, cohesive form. “The Polygon is one of Canada’s most acclaimed photography and media art galleries.” The new gallery’s central mass floats above the ground plane, providing access to a new public space and a sweeping view of Vancouver’s skyline across the inlet.” Dockside Restaurant Located on the waterfront where Granville Island faces the city, guests can enjoy panoramic views across False Creek to the world-famous cityscape of Yaletown and beyond to the mountains of the North Shore. “Our waterfront dining room is a perfect place to take in the view of False Creek and Yaletown.” “Sunny days by the water are our favourite part of summer.” False Creek Yacht Club The lounge and award-winning club boasts some of the most spectacular water views in the City of Vancouver and can be the perfect backdrop to your night. “Located in beautiful downtown Vancouver, we are a first-class Yacht Club and Marina.” “Our view is the best view!” Enjoying the warm months with great views in Vancouver is a must for visitors and residents alike, so check out all of our picturesque venuesin our marketplace that take full advantage of the natural beauty of Canada’s paradise by the Pacific.

Event tips
2 min read 3 months ago

Summer Twenty-Twenty Won is Coming!

Ensuring our marketplace is jam packed with curated vendors and venues to meet your needs is our top priority. With summer approaching, we’ve added more outdoor venues and warm weather experiences for you to discover. Here are some outdoor venue ideas to keep in mind: Hotel Nelligan in Montreal This setting provides for a dynamic environment with stone and brick walls, offering signature, old-city style. Island Oyster in Brooklyn An innovative venue that creates and operates experiences focused on food and maritime views. The Chase in Toronto The rooftop restaurant highlights what is loved the most about upscale dining, and presents it in a modest and thoughtful way. Townhouse Hotel in Miami Townhouse Hotel Miami Beach provides the complete home-away-from-home experience, where making footprints on the beach is minutes away from leaving your mark in downtown Miami. Enjoying the warmer summer months is easy and stress-free at one of our spectacular outdoor or rooftop venues. Check out our extensive and growing inventory of hotels, restaurants, and social distancing-friendly venues. Pump up the fun with live music, dance performances, immersive cooking experiences, or an outdoor movie night! Book a demo today and let Planned empower your next event.

The team
5 min read 3 months ago

Ownership and Involvement

Planned exists to offer event planners everywhere the best solution available for their events. In practice this translates to providing a dashboard view of the multitude of decisions and tasks which make an event successful — reliably providing event planners with a seamless, efficient, and comprehensive platform which enhances the experience of event planning for all planners. Over the past year we’ve taken advantage of the pause offered by the COVID-19 pandemic and re-invented our platform from the ground up. Our team of developers and user interface designers have created new features, a more intuitive interface, and easier discovery of suppliers. As the pandemic recedes and social restrictions are easing in many markets, we’re continuing to see the results of their hard work. You’re probably thinking that building a product of this complexity and scope must be challenging. It is exactly that, especially when one considers that our goal of completely transforming the event planning industry is a moving target due to ever heightened expectations of our users and industry trends, many of which have emerged to adapt to the new post-COVID-19 world. Among the programmer wizards at Planned is the talented and resourceful Mark Conn, our Senior Software Engineer. Upon joining the team last August, Mark’s to-do list was well defined: help rebuild the foundation of the Planned platform. This rebuild would support an ambitious new feature set which will leapfrog us ahead of the competition. Since then he has been instrumental in completely restructuring our product and the way that our clients interact with it. A focus throughout 2020 was to recreate our product so that it would be scalable and eventually a self-serving platform. Mark recognized that the foundation of the platform had to be rebuilt from scratch. He shared that, “we brought in tools that would help us really achieve a more robust and serious platform. NextJS replaced our hand-rolled React boilerplate for our client app. Typescript became universal across all apps. We picked Material UI for our component library.” Mark’s passion for software development began in 2015. He received his Bachelor’s degree in Urban Planning from Concordia University in Montreal. And from 2007 to 2019, he joined the military as an infantry soldier and eventually got specialized as a close protection operator and was deployed to Afghanistan in 2014. Amongst returning home from Afghanistan, he decided it was time for the next chapter and found a coding bootcamp, DecodeMTL, that piqued his interest. From then on, his career in software development unraveled. Mark shared, “I always thought software was fascinating but I felt like an outsider in the sense that it seemed closed off to only those with computer science degrees. However, I learned that this wasn’t truly the case, and that anyone could access the material to learn and try their hand at it.” He naturally enjoys building and the foundations of what engineering is, and recognizes that software development is a career that is needed in any industry. “There’s a bit of a stigma of the old fashioned ‘programmer’ who just sits around hacking in solitude, but…

Event education
2 min read 3 months ago

One Earth, One Event

“Without urgent action, global waste will increase by 70% on current levels by 2050” according to the World Bank. Although the official celebration of Earth Day is once a year, the well being of our planet should be prioritized every day. As a leader in the event planning industry, we want to shed light on the vast amounts of waste produced by events, and some tips to reduce it. The event planning industry has found creative ways to approach events more sustainably, and we wanted to share them. In our panel discussion, Let’s Talk Sustainability, the panelists address our social responsibility, as an industry, to ensure that events do not unnecessarily contribute to the increasing amounts of global waste. If you were unable to attend, check out the recording: here. Our panelists shared their experiences in creating a greener event industry: Halley Chambers, Director of The Oberon Group Simeon Priest, Founder of Equal Parts Cocktail Company Megan Munro, Founder and Owner of Caribou Gifts Don Sagarese, VP Sales & Marketing at Ascari Hospitality Group Keith Gispert, Co-founder of Popcorn Palooza Here are a few tips that were shared: Help reduce the waste produced by events annually. A thought worth considering… The annual events that your company hosts are also hosted within other companies (i.e. holiday parties). Thus, the amount of waste produced from your event is most likely amplified ten fold by the other events. If each company takes their annual events as an opportunity to promote sustainability, then the waste produced will hugely decrease. Surround yourself with colleagues and partners who focus on sustainability. Creating a community…It takes a village to ensure sustainable events become the norm. Rather than fighting the battle against unnecessary waste alone, partner with suppliers in your area who also practice green initiatives. By creating a network of sustainable suppliers, it allows green events to become the norm in your area! Shop local whenever possible. Focus on local…Be sure to source local products whenever possible to reduce potentially negative affects on the environment (i.e. less carbon emission). As well, learn about local businesses in your area that can assist you in producing greener events. As a way to promote sustainabilty, we created an icon to indicates to our clients which of our suppliers are practicing sustainable initiatives. Let’s all continue to restore our Earth, one event at a time. Stay tuned about upcoming Planned events through our bi-monthly newsletter: here.

Event education
3 min read 3 months ago

The Future of Events and the Planet

Tomorrow the world celebrates Earth Day. With this day, comes the sad reality that, if we continue to consume natural resources at the rate we are today, the natural resources our planet provides us with will significantly decrease within the next 60 years. It’s everyone's responsibility to understand the environmental footprint each event hosted has and finds ways to decrease it. To celebrate Earth Day and spread awareness about some event planning sustainability initiatives, we are hosting a panel discussion on Thursday, April 22. RSVP here! Issue According to the Ecosystem Event: “Meals are typically the biggest generators of waste at events. The actual amount of waste per attendee ranged from 0.1 pounds up to 3 pounds, per event.” Solution Speak with your food caterer about the initiatives that they have for reducing waste, and ask if they are able to give you a post-event waste report. Another option is to speak with your caterer and explore options for donating untouched food to local nonprofits. Issue Waste360 shared that, “in 2020, 6.7 million people strewed trashacross 15 major cities at 77 events such as the Super Bowl, the US Open and the Midtown Music Festival in Atlanta. The Daytona 500, the largest single-day sporting event in the United States, created enough trash to equal the weight of the entire 43-car starting field.” Solution Focusing on implementing sustainable practices in these large events will undoubtedly have a lasting impact on our planet. First, remove single-use plastic when possible and replace it with reusable and recyclable materials. Second, ensure that the vendors are equipped with compost, trash, and recycling bins so they are able to throw away the waste appropriately. Issue According to Fast Company, “When you think about all of the energy and resources that go into making just one of the tote bags that I have just thrown into the trash–only to end up in a landfill–the impact in staggering.” Solution What is a trade show without the free swag? Although trade shows and conferences include free promotional products, it’s important to reevaluate the practices within that marketing tactic. These days you can find any promotional product of the same or higher quality that is made from recycled materials. Rather than giving away ten items made of single-use material, direct your focus on creating one high quality branded item that everyone will use after the event. As an industry our events can generate a huge amount of unnecessary waste, but only if we let them. As a way to promote sustainabilty, we created an icon to indicates to our clients which of our suppliers are practicing sustainable initiatives. Luckily the event planning industry is innovative and crafty, so we know that through various initiatives within the Planned tool and the passion to restore our planet from our clients, we are able to set a new standard for what it means to host an eco-friendly event.

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