Planned is always finding new ways to make event planning more efficient. Recently, this involved building out an in-app Request For Proposal (RFP) feature.

A Request For Proposal allows Planned clients to create event briefs with all their upcoming event information, and send it to multiple suppliers at once!

The value of an RFP

As Planned was building this out, we were keeping in mind the three value propositions that the RFP feature should encompass.

Saving time and money

This feature allows users to quickly showcase their upcoming event needs to multiple event suppliers in a matter of minutes. It’s an easy way to save time and money, by not having to reach out to each supplier individually.

Compare multiple quotes

An RFP allows the user to more easily compare quotes that are built out to meet their event needs. Suppliers can build out quotes to match the request so the user can share that internally before coming to a decision. This also promotes money saving by being able to get a quote within your budget!

Source the best fit

This feature is built to promote sourcing the best event suppliers for all events. Rather than choosing just a few suppliers to save time, users can now expand their reach quicker and make sure that they’re choosing the right supplier every time.

Building out an RFP in Planned.

There are 4 easy steps to filling out an RFP on Planned. Simply input your event details, add the services you are looking for, and any overnight accommodation that is needed, and click all the suppliers you want to share the RFP with. It’s really that simple! You’ll receive email notifications as soon as suppliers respond, and you’ll be able to start direct conversations with ones that you liked, or have more questions for.

In a matter of seconds you can contact multiple suppliers at once.

If you’re interested in learning more about this feature, please RSVP for our upcoming LinkedIn Live Demo to see this feature live with part of the Planned team: here.

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2 months ago

What's New

What's NewModal in inbox A new way to categorize shared files! One of the way in which Planned streamlines the event planning process is through the direct communication between clients and event suppliers. Once a client has discovered an event supplier they are interested in, in the Planned marketplace, they can message them directly.  From the initial inquiry, the client and event supplier can communicate directly via their inbox. This feature allows for centralized communication, organization of files, and easy record keeping. By having one inbox for all communication, communication is directly with the client.  Beyond the ability to send files via the inbox feature, Planned categorizes file types to enable further organization for both clients and suppliers. Finding your latest quote or contract version has never been easier.  New marketplace filters Find exactly what you're looking for through marketplace filters!  Planned has launched new marketplace filters to enhance your supplier discovery process. By using the filters, users are able to narrow down their search and find the perfect fit for their upcoming event. Users are able to save supplier as a favorite for multiple events too, which means their able to go back and contact their favorites right away!  Whether searching for a specific venue style or a woman-led company, these filters will streamline the discovery process so all event planners can see each event supplier that meets their needs. These new filters can be used in each supplier category (venues, food & beverage, AV, etc.).  Contact in listings Contacting event suppliers has never been easier! With the new contact on listing feature, Planned has streamlined the contact experience for each user. Users are able to contact a supplier directly from their listing about a specific event with a personalized message. This new feature allows users to contact multiple event suppliers at once to making the process more efficient. In addition to contacting the supplier directly from the supplier listing, users are able to view the average response time for each supplier to understand when to expect to hear back from the supplier. 

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