3,500+ events a year, one platform to run them all

At a glance

This company runs over 3,500 events a year across multiple subsidiaries. Planned became the central platform for every event type: offsites, conferences, roadshows, recruiting events, team buildings, and in-office gatherings. 600+ planners across the organization now submit, track, and manage events in one place. Procurement has full visibility and control.

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Challenge: Events everywhere, visibility nowhere

The company's event volume was massive. 3,500+ events a year, spanning internal and external programs across multiple subsidiaries. But there was no centralized system to manage them.

Different teams used different tools. Agencies, EAs, marketing, HR, and workplace teams all had their own processes. Procurement couldn't see what was being booked, by whom, or at what cost. There was no way to enforce policies consistently or measure performance across the program.

The company also had valuable internal spaces that were being underutilized. They wanted a platform that could drive bookings to those spaces while still supporting external venue sourcing when needed.

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Solution: Simple UI, company-wide adoption

Planned became the single point of entry for all events. Whether it's a 10-person team lunch or a 500-person conference, it flows through the same system.

600+ planners now use Planned to submit event briefs, compare suppliers, and manage logistics. Planned's event specialists handle sourcing, negotiation, and contracting. Policies and approvals are built in, so every event follows the same rules regardless of who's booking it.

Internal space utilization was a key priority. The platform now routes planners toward available company-owned venues first, increasing bookings for spaces that were previously underused.

For procurement, the picture changed completely. One vendor of record. One payment flow. One dashboard with real-time data on every event across the organization.

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Results

1,280 total hours saved in 2025

600+ event planners onboarded

3,500+ events per year managed through one platform

The company went from zero centralized visibility to full oversight of every event across every subsidiary. Internal space bookings increased. Procurement now has a single source of truth for spend, compliance, and supplier performance across the entire program