Four days in Manhattan: A global offsite for UiPath

When UiPath set out to bring together employees from around the world for a four-day offsite and holiday celebration, they knew the experience had to be as high-impact as the year they were closing. In the end, they delivered a thoughtfully orchestrated week in New York City that combined strategy, connection, and celebration, made possible with the support of Planned.

Challenge

Coordinating a multi-day, multi-venue experience for 300 attendees from across the globe is no small task. UiPath needed to:

• Decide where to meet based on their attendees origin points both for value for money and optimal traveler experience.
• Source and contract three venues across Manhattan.
• Coordinate accommodation, catering, AV, and transportation for hundreds of employees.
• Maintain a high standard of hospitality while driving cost and time efficiency.
• Balance strategic business goals with meaningful end-of-year celebrations.

With so many moving parts, the stakes were high—and so was the opportunity to create something unforgettable.

Solution

Planned streamlined the entire sourcing and booking process. From identifying the ideal city using the Where to Meet feature, to finding venues and negotiating hotel blocks, to managing contracts, payments, and reporting, the platform and Planned team handled every detail.

Venues selected:

• SoHo Grand Hotel – Accommodations and welcome reception
• Convene 360 Madison Avenue – Business sessions and workshops
• Capitale – Holiday celebrations

Features used:

• Where to Meet (to determine the best location based on attendee origins)
• Sourcing and proposal comparison table
• Hotel room block management
• Contracting support and execution
• Payment facilitation
• Attendee management and event portal
• Embedded policies and approvals
• Reporting
• Post-event survey

By booking their multi-day event in Planned, UiPath saved 90+ hours of event planning time and generated $45,000 in cost savings through vendor negotiations, Planned's buying power, and hotel room blocks.

Experience

Over four days, attendees moved between strategic leadership workshops, cross-functional collaboration sessions, and product deep dives—all while enjoying personalized experiences in the big apple.

The program was capped by a formal holiday gala at Capitale, where chef-attended food stations, a live DJ, and dancing under chandeliers and soaring ceilings set the tone for a night of celebration.

Impact

• 300 attendees from across global offices
• $45,000 in cost savings through Planned's negotiations
• 90+ hours saved on sourcing and logistics
• 3 iconic venues sourced and contracted through Planned
• 9.7/10 rating from attendees
• 10 more events booked following the event

Planning your next event?

Let Planned take care of the sourcing, contracting, and payments—so you and your team can focus on what matters most. Talk to our team →